DMS Software Price in Sri Lanka: How to Choose the Right Package for Your Wholesale Business

Key takeaways

• FDMS costs Rs 2,900, Rs 5,900, Rs 9,900 or Rs 16,899 a month, with the first month free and no setup fees.
• Distribook publishes plans from LKR 3,000 to 5,500 a month; most other local vendors quote on request.
• Compare packages by cost per rep or driver at full use, from about Rs 967 on Starter to Rs 495 on Professional.
• Yearly billing is pay for 10 months, get 12.
• Standard is usually the minimum for a distributor running van sales on fixed routes.
• Ask every vendor about setup, data migration, per-user, hardware, messaging, add-on, tax and exit costs.

Quick answer: In Sri Lanka, the published DMS software price for distribution management software starts at a few thousand rupees a month. FDMS costs Rs 2,900 (Starter, 3 reps and drivers), Rs 5,900 (Standard, 8), Rs 9,900 (Professional, 20) or Rs 16,899 (Enterprise, unlimited) per month, with the first month free and no setup fees. Distribook publishes plans from LKR 3,000 to 5,500 a month. SalesPro, iForce, CXPOS, Negete mSales and Acmevia don't publish prices, so you'll need to ask them for a quote.

Price is usually the first question a wholesaler asks, and often the hardest one to get answered. Many vendors only quote after a meeting. This guide sets out what is published, what you actually pay for, how to work out cost per rep, and which package fits your business.

What DMS software costs in Sri Lanka (published prices)

Prices are taken from each vendor's website at the time of writing and may change. When you compare, check what each plan actually includes. A low-cost plan built around a shop counter POS is not the same as one with a rep app, routes and van stock.

FDMS packages explained

Starter: Rs 2,900 per month

For a small team of up to 3 reps and drivers. It includes the dashboard and live progress, users and roles, customers, products (with categories and brands), orders and payments, the field sales app and product brochures. That's 7 of 16 modules. Yearly: Rs 29,010 (save Rs 5,802).

Standard: Rs 5,900 per month

For up to 8 reps and drivers. It adds routes and the scheduler, stock control (warehouse and van stock), attendance and reports, for 11 of 16 modules. Yearly: Rs 59,010 (save Rs 11,802). This is usually the minimum for a distributor running van sales on fixed routes.

Professional: Rs 9,900 per month (most popular)

For up to 20 reps and drivers. It adds suppliers and purchases, sales returns, expenses, sales targets and the delivery app, giving all 16 modules. Yearly: Rs 99,000 (save Rs 19,800). Choose this if you pre-sell with reps and deliver with separate vehicles, or if you want net profit after expenses.

Enterprise: Rs 16,899 per month

Unlimited reps and drivers, every module, plus multiple warehouses, priority WhatsApp support and setup done for you. Yearly: Rs 168,990 (save Rs 33,798).

Work out the cost per rep

A fair way to compare packages is cost per rep or driver at full capacity.

Then compare that against what one lost order book, one forgotten bounced cheque or one unreconciled van costs you in a month. For most distributors, preventing a single loss covers the subscription.

Monthly or yearly?

Every FDMS package can be paid monthly or yearly. Yearly billing is pay for 10 months, get 12, so you effectively get two months free. A sensible approach is to use the free first month to test, pay monthly for a month or two while the team settles in, then switch to yearly once you're sure. You can move to a bigger or smaller package from the Billing page at any time.

Is Excel or a free app good enough?

Many wholesalers start with Excel, a WhatsApp group and an order book. They cost nothing up front, but they come with costs of their own. Someone has to type every order twice. Van stock is only counted when someone remembers. Cheques live in a drawer, and nobody can see profit by route until the accountant has finished the month. A free GPS or ordering app may solve one problem, but it won't link orders to stock, invoices, payments and profit.

The real comparison isn't "free vs Rs 5,900". It's the cost of an hour of office time every day, plus the stock and cash that slip through the gaps, against one system that records each event once. With a free first month, you can measure this on your own routes before you pay anything.

Hidden costs to ask any vendor about

• Setup and training fees. FDMS has no setup fees, and on Enterprise the setup is done for you.
• Data migration. FDMS provides Excel templates to import products and customers yourself in a few minutes.
• Per-user charges. Check how many reps and drivers each plan includes and what happens when you add more.
• Hardware. FDMS runs in a browser for the office and on Android phones or any mobile browser for the field. It prints invoices on A4 or dot-matrix printers.
• Messaging costs. WhatsApp invoices need your own WhatsApp API connection, and SMS alerts need an SMS gateway such as Notify.lk. Ask your provider about their message charges.
• Add-ons. FDMS plugins are added from the admin panel and can be removed any time. Check the plugins page for current pricing.
• Tax. Ask whether quoted prices include VAT, and confirm with your accountant how invoices should show VAT if you are registered (the standard rate is 18%). Current VAT rules are on the Inland Revenue Department's VAT page.
• Leaving. Make sure you can export your data. FDMS lets you export at any time.

Which package fits your wholesale business?

• One or two reps, no routes yet: Starter.
• Fixed weekly routes, van sales, need stock control: Standard. Read our van sales software guide.
• Reps pre-sell, separate delivery vehicles, supplier purchasing, returns and targets: Professional.
• Several warehouses or depots, large teams, want setup handled: Enterprise.

Not sure what features you need first? Our guide to the best distribution management software in Sri Lanka has a 7-question checklist. See how rep tracking works in the sales rep tracking app guide, and how to protect cash flow in cutting credit and cheque losses.

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